Honorary Contracts FAQs

I want an individual’s honorary contract to be extended, can this be arranged?

The appropriate team will contact the sponsor when an honorary contract is about to expire. It is the responsibility of the sponsor to confirm an extension to the contract at this time.

I wish to issue an honorary contract to a clinical Academic from a Higher Education Institute, who wishes to carry out research activity involving NHS patients (or their tissue or data) and NHS Staff. Which department would I contact to facilitate this?

These activities must comply with research governance requirements. Such activities should be managed within appropriate clinical governance systems. In all instances this should be managed by the Clinical Effectiveness Department.

I wish to issue an honorary contract to a non NHS employee or a non Clinical Academic who is coming to do a period of work or training within the organisation, but will not be paid directly by the organisation. Which department would I contact to facilitate this?

In this instance standard recruitment checks will need to be carried out and this would be managed by the Recruitment & Work Placement Department.

Should an individual be issued with an honorary contract, when they are carrying out an activity within the organisation?

In this circumstance, an honorary contact would not be issued. A Service Level Agreement would be prepared.

Should an individual who is in receipt of an honorary contract be issued with an ID Badge?

ID badges should be issued by the organisation where individuals will have face-face contact with patients or staff.

What is an honorary contract?

An honorary contract is prepared when an employee of another organisation is coming to do a period of work/research/training within the organisation, but will not be paid directly by the organisation.

When is an honorary contract required?

Honorary contracts are required for Individuals who do not have any contractual arrangements with the NHS; but are undertaking research, training, or carrying out activities in the organisation - which could have a direct bearing on the quality of patient care or a direct bearing on the quality or extent of prevention, diagnosis or treatment of illness or foreseeably cause injury or loss to an individual, to whom the organisation has a duty of care.