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FOI Request

Disclosure ID
FOI/03273
Request Date
August 15, 2019
Subject
Subject Access Requests - 15/08/2019
Description

1). Can you provide me, job titles, pay band and job descriptions for the staff members that process SARS and other work within this department. (As we deal with Police and other hospital requests separate to the SARS under GDPR, so I’m not sure if you do or not)?

2). How many staff members are currently employed to process SARS and again if you could detail any other work within this department. (As we deal with Police and other hospital requests separate to the SARS under GDPR, so I’m not sure if you do or not)?

3). Have you had to employ more staff members since the introduction of the GDPR on 25/05/18? If yes how many?

4). Do you employ staff to redact records? If yes how many are employed, what is their pay band? Please provide a copy of the job description.

5). How many SAR requests did you process per month between 01/04/2017 and 31/03/2018, and how many of those breached the 40 day time limit?

6). How many SAR requests did you process per month between 01/04/2018 and 24/05/2018, and how many of those breached the 40 day time limit?

7). How many SAR requests did you process per month between 25/05/2018 and 31/03/2019, and how many of those breached the 30 day time limit?

8). Have you seen an increase in the number of patient applications for copies of medical records? If yes what %?

Response

1). Job titles & Bands; Data Access Manager – Band 4 Information Rights Assistant – Band 3 Data Access Clerk – Band 2

2). Work within the department; Data Access deals with requests from the police, other NHS, courts, solicitors, coroners, patients, relatives, insurance companies, governing bodies, DWP/MOD/Veterans, for copies of emails etc. Amount of staff;

x 1 Data Access Manager – handles complex requests and many other managerial roles.

x 4 Information Rights Assistants – logs and processes/completes requests received in the department.

x 1 Data Access Clerk – retrieves medical records and photocopies them for requests

3). We have had to employ 2 full time members of staff. 1 Information Rights and 1 Data Access Clerk.

4). The 4 Information Rights Assistants do this as part of their role when checking the medical records.

5).

Month/Year Number of requests processed Breaches
April 2017 293 10
May 2017 229 15
June 2017 247 25
July 2017 249 9
August 2017 237 7
September 2017 284 6
October 2017 226 2
November 2017 220 0
December 2017 188 0
January 2018 210 7
February 2018 213 0
March 2018 272 1
 

6).

Month/Year Number of requests processed Breached 40 days
April 2018 293 1
May 2018 229 3
 

7).

Month/Year Number of requests processed Breached 30 days
May 2018 237 3
June 2018 265 0
July 2018 290 10
August 2018 276 11
September 2018 224 5
October 2018 283 0
November 2018 321 2
December 2018 319 0
January 2019 243 1
February 2019 272 0
March 2019 346 5
 

 

8). Information not recorded.

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